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How to Take Backup Outlook Emails with Attachments? Free Methods

Take Backup Outlook Emails with Attachments

Backup Outlook Emails with Attachments: Saving or taking backup of emails are so important to all nowadays. To access emails offline or to share emails with others. A similar query comes from Outlook users to backup and restore Outlook emails with attachments.

In this write-up, I will show you the safest and most free methods to backup Outlook emails with attachments with other complete information.

As we all know that Outlook email clients are used to send and receive emails for communication. It also stores emails, contacts, calendars, notes, journals, etc. but sometimes a situation comes when we have to take a backup of Outlook emails with attachments. here you will get the complete and easiest steps.

Reasons to Take Backup and Restore Outlook Emails

There are some reasons why users want to take backup Outlook emails with attachments.

  1. To access emails offline without an internet connection.
  2. Or maybe they want to share the emails with others in an accessible format like PDF.
  3. To keep their data safe from viruses and hacker attacks.
  4. Or users are switching from Outlook to another email client.

Also Read: How to Save Emails to Flash Drive from Gmail?

How to Backup and Restore Outlook Emails? Manual Methods

Outlook creates PST, MSG, and PDF formats. So, users can easily take a backup of Outlook emails with attachments using the mentioned steps:

  1. Method 1: Export Outlook emails as PST
  2. Method 2: Drag and drop to make MSG
  3. Method 3: backup Outlook emails with attachments by printing

Method 1: Export Outlook Emails as PST

  1. Open Outlook email client.
  2. And click on the “File” >> “Open & Export” >> “Import/Export” option.

    file

  3. Now select the “Export to a file” option from the list and click on the “Next” button.

    Export to a file

  4. Next, choose the “Outlook Data File” option and hit “Next” to continue.

    Outlook Data File

  5. After that, select the required folder from the list.

    required folder

  6. And select the location as per your need and hit the “Finish” icon to backup Outlook emails with attachments.

    backup Outlook emails with attachments

Now your data will save in PST format, which can only open with the Outlook application.

Method 2: Drag and Drop to Make MSG Format

  1. Open an Outlook account.
  2. Now select the required email that you want to take a backup of.
  3. Next, drag and drop that email on the desktop.
  4. It will create an MSG file.

And also, MSG files can only open with the Outlook application.

Method 3: Backup Outlook Emails with Attachments by Printing

  1. In Outlook select the email.
  2. And click on the “File” >> “Print” option.
  3. Now choose the printer as the “Microsoft Print to PDF” option.
  4. Next, a new window will open, and select the destination as the “Save as PDF” option.
  5. And browse the location as per your need and the “Save” option.

Now your emails will save in PDF format with attachments and other information. also, you can take the help of any third-party tool for more features.

Time to say goodbye

Above we mentioned the completely free methods to backup Outlook emails with attachments in PST, MSG, and PDF format. manual methods are free but have some limits like PST and MSG can only open with Outlook application. and users cannot create multiple PDF files for each file. So, these methods are suitable for limited data.

 

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